This Privacy Policy (“Policy”) describes how The Public Notifier LLC, a Florida limited liability company (“Company,” “we,” “us,” or “our”), collects, uses, stores, and protects information in connection with our website at thepublicnotifier.com (the “Website”) and our public notice compliance services (the “Services”). This Policy applies to all visitors to the Website and all Customers who use the Services.
By accessing the Website or using the Services, you acknowledge that you have read and understood this Policy. If you do not agree with this Policy, you must not access the Website or use the Services.
We collect information in the following categories:
1.1 Information You Provide Directly. When you submit an order, request a quote, contact us, or otherwise interact with the Services, you may provide us with information including your name, email address, phone number, mailing address, business or firm name, project address, parcel identification number(s), approval type, hearing date(s), and any additional project details required to fulfill your order (collectively, “Customer Data”).
1.2 Property Owner Information from Public Records. To perform the Services, we access and process information from publicly available government data sources, including county property appraiser records and geographic information system (GIS) databases. This information may include property owner names, mailing addresses, parcel identification numbers, property legal descriptions, and related data (“Public Records Data”). This data is obtained from public government sources and is used solely to generate the mailing lists, notice letters, and related Deliverables required for public notice compliance.
1.3 Payment Information. We collect payment information necessary to process your transactions. We do not store complete credit card numbers or bank account details on our servers. Payment processing is handled by third-party payment processors, and your payment information is subject to those processors’ privacy policies and security practices.
1.4 Website Usage Information. When you visit the Website, we may automatically collect certain technical information, including your IP address, browser type, operating system, referring URL, pages viewed, time and date of visits, and other standard web log data. We collect this information through cookies and similar tracking technologies, as described in Section 6 below.
We use the information we collect solely to provide, maintain, and improve the Services. Specifically, we use your information to:
We do not use your information for any purpose other than providing and improving the Services as described in this Policy.
We do not sell, rent, lease, trade, or otherwise make available your personal information or Customer Data to third parties for their own marketing, advertising, or commercial purposes. We have never sold personal information, and we have no intention of doing so.
We do not share your information with third parties except in the following limited circumstances:
4.1 Service Providers. We engage a limited number of third-party service providers who perform functions on our behalf and are necessary to deliver the Services. These providers may have access to personal information only to the extent needed to perform their functions and are contractually obligated to maintain the confidentiality and security of such information. Our current categories of service providers include:
These service providers are used solely to deliver the Services. We do not permit our service providers to use your information for any other purpose.
4.2 Legal Requirements. We may disclose your information if required to do so by law, regulation, legal process, or governmental request, including but not limited to a subpoena, court order, or search warrant. We may also disclose information when we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request.
4.3 Business Transfers. If the Company is involved in a merger, acquisition, reorganization, sale of assets, or bankruptcy, your information may be transferred as part of that transaction. We will notify you via email and/or a prominent notice on the Website of any such change in ownership or use of your information.
4.4 With Your Consent. We may share your information with third parties when you have given us explicit consent to do so.
We retain Customer Data, order records, and Deliverables for a period of three (3) years from the date of order completion. This retention period allows us to support Customers who may need to reference or reorder proof packages for legal proceedings or governmental audits related to their projects.
After the three-year retention period, we will securely delete or anonymize Customer Data and order records, unless a longer retention period is required by applicable law or regulation, or unless we are involved in an active legal dispute related to the data.
Website usage data (such as analytics and log data) is retained in accordance with the policies of our analytics providers and is generally retained in an aggregated or anonymized form.
The Website uses cookies and similar tracking technologies to collect and store certain information when you visit the Website.
6.1 What Are Cookies. Cookies are small text files placed on your device by a website. They are used to recognize your browser, remember preferences, and collect usage information.
6.2 Types of Cookies We Use. We use the following types of cookies:
6.3 Managing Cookies. Most web browsers allow you to control cookies through their settings. You can set your browser to refuse cookies, delete cookies, or alert you when a cookie is being placed. Note that disabling cookies may affect the functionality of the Website.
6.4 Do Not Track. Some browsers offer a “Do Not Track” signal. The Website does not currently respond to Do Not Track signals because there is no industry-standard protocol for compliance. We will update this Policy if a standard is established.
We implement reasonable administrative, technical, and physical safeguards to protect the information we collect and store. These measures include encryption of data in transit, access controls, secure cloud infrastructure, and regular review of our security practices.
However, no method of transmission over the Internet and no method of electronic storage is completely secure. While we strive to protect your information, we cannot guarantee absolute security. You acknowledge that you provide information at your own risk.
Depending on your location and applicable law, you may have certain rights regarding your personal information, including:
To exercise any of these rights, please contact us at the address provided in Section 12 below. We will respond to your request within a reasonable timeframe and in accordance with applicable law. We will not discriminate against you for exercising your rights.
Please note that certain information may be exempt from such requests under applicable law. We may also need to verify your identity before processing a request.
A significant portion of the data we process in performing the Services — including property owner names and mailing addresses — is obtained from publicly available government records. This data is a matter of public record and is accessible to any member of the public through the relevant governmental agency.
We process Public Records Data solely to fulfill our Customers’ statutory public notice obligations. We do not compile, aggregate, or repurpose Public Records Data for any other use, including marketing, data brokerage, or resale. If you are a property owner whose information appears in our records as a result of a public notice mailing, and you have questions about how your information was obtained or used, please contact us at the address provided in Section 12.
The Services are not directed to individuals under the age of eighteen (18). We do not knowingly collect personal information from children under 18. If we become aware that we have collected personal information from a child under 18, we will take steps to delete such information promptly. If you believe we have collected information from a child under 18, please contact us at the address provided in Section 12.
We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, legal requirements, or other factors. If we make material changes, we will post the updated Policy on the Website and update the “Effective Date” at the top of this Policy. We encourage you to review this Policy periodically.
Your continued use of the Website or Services after any changes to this Policy constitutes your acceptance of the updated Policy.
If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:
The Public Notifier LLC
678 Hart St. 2A
Brooklyn, NY 11221
Email: info@thepublicnotifier.com